Location: London, with occasional working from home, some travel to Sheffield and Bristol

Salary:     £27,000-£28,000

Contract: Permanent (although please note that Power to Change are a spend down organisation with a planned closure in 2022)

Reporting to: Development Manager

Deadline for applications: 10am on 24th February, 2020

 

This is a great opportunity to work with the Research and Development team at Power To Change, supporting them in all their activities from organising events to ensuring meetings are run effectively to coordinating grants and contracts. To be able to do this well you will need to be very organised, be comfortable taking responsibility for arranging important activities and be able to communicate clearly and effectively.

Power to Change is an independent charitable trust that supports community businesses in England, endowed by the National Lottery Community Fund (previously the Big Lottery Fund). Their vision is better places through community business. They want to back people to build successful community businesses for the benefit of their local places.

You will be working closely with other like-minded passionate professionals in the organisation to build the profile of a movement that will change the face of the country.

Role purpose:

The role will be supporting the Research and Development department in the administrative and coordination activities that are vital for the department to run efficiently.

Key responsibilities:

Organising small events including:

  • sending invitations and tracking responses
  • finding and booking venues / meeting rooms including organising catering when needed
  • booking transport and travel for attendees if necessary
  • keeping track of invoices and attendees’ expenses
  • setting up and sharing joining instructions
  • assisting in preparation of paperwork and presentation materials from rough drafts.

Organising meetings including:

  • sending invitations and tracking responses
  • finding and booking venues / meeting rooms including organising catering when needed
  • booking transport and travel for attendees if necessary
  • taking and typing up minutes including both full records of conversations as well as providing a summary of the conversation.
  • drafting meeting agendas, liaising with senior and other stakeholders as required.

Procurement and recruitment including:

  • managing pipeline of candidates/bidders,
  • drafting and sending invitations to interview
  • contacting unsuccessful applicants
  • collating applications/proposals for consideration
  • coordinating the feedback to applicants/bidders
  • managing project trackers
  • liaising with internal and external partners.

Grant and contract coordination including:

  • digitising signed documents
  • checking all resources completed
  • liaising with contractors/ grantees
  • coordinating iterations and signing of grant agreements and contracts.

 Other tasks as required, including:

  • Supporting the update of Salesforce records
  • Keeping track of multiple projects and all associated emails
  • Occasional travel to attend meetings if required

Provide ad-hoc assistance to other team members as required.

This job description is issued as a guideline to assist you in your duties, it is not exhaustive.  Because of the evolving nature and changing demands of our work this job description may be subject to change.  You may, on occasions, be required to undertake additional or other duties within the context of this job description.

 Skills & experience:

  • Experience in a similar support or administrative role reporting to multiple people
  • Experience of event coordination
  • Ability to communicate confidently, with excellent customer service skills through interactions with a wide range of internal and external stakeholders
  • Ability to manage your own workload and multiple relationships within the organisation across multiple sites and locations
  • Ability to organise self and others efficiently, and with excellent administrative and time management skills
  • Ability to work well in a team environment and with limited supervision
  • Confident and competent in using IT systems, particularly databases, and Microsoft Office, especially Outlook, Excel, PowerPoint and Word. Experience of using Salesforce would be a favourable attribute.
  • Proactive in your approach and methodical